Every member gets a vote, wherever they are.
Secret ballots and AGM motions for your club, association or committee. By post, by email, or both.
Free to set up. Nothing reaches your members until you say so.
Before you sign anything up
How the ballot is kept secret, what is encrypted, where your members’ data sits, and how long it is kept.
Elections and motions
An AGM does two things, and this does both of them.
Elections
People stand, your members choose between them, and the highest totals fill the seats. One seat or several; each member picking one name or as many as you allow.
Motions
A question your members answer — adopt the accounts, amend the constitution, approve the proposed committee. You set whether it needs more than half, two thirds or three quarters of the votes cast, and the result says carried or not carried.
Members who cannot get to the meeting still vote, and the result is a record you can put straight in the minutes: totals, the checks, and a hash anyone can verify against the published ballots.
What it is for
A show of hands is quicker and works fine most of the time. It gets harder when a vote is close, when feelings are running high, or when half the people entitled to vote cannot be in the room that evening. This is for those votes.
How it goes
- Upload your membership list and check it over.
- Two officers agree, and the codes go out by post or email.
- Members vote from a phone or computer, and get a reference to keep.
- You publish the result, and anyone who wants to can check it.
Nobody can see how you voted
Ballots are stored with nothing attached that leads back to a person — so there is no list to look up, leak, or be asked for.
Anyone can check the count
The anonymous ballots are published with the result. A member who doubts the number can add them up themselves.
Post and email together
Upload your membership list. Members with an email address get one; everyone else gets a letter with a QR code and a short code to type.
Two people, every time
Opening the vote, closing it and publishing each need one officer to ask and a different one to agree.
English, French and German
On every page, letter and email, with each member reading in their own.
It looks like you
Your name, your logo and your contact address on everything your members see.
Worth knowing first
There is no proxy voting, and nothing here stops someone voting with a relative watching over their shoulder — that is true of postal voting too.
Been sent a voting code?
Your voting code was sent to you individually, by email or by letter. It is unique to you and can be used once.